A well-organized and organized virtual repository is essential for any company, whether you’re pitching investors, closing a M&A deal, or sharing data with partners. Investors don’t have the time to sift through a messy document dump or deal with uncoordinated formatted documents. They want a professional presentation of sensitive information that is easy to read on any platform.
To improve the process and provide third parties with the most up-to-date and accurate information adhere to these best practices for your online repository:
Uploading and Organizing files
Utilize operating procedures to decide which documents should be placed in the VDR, and the best way to name them. A consistent naming system and folder structures helps to organize and find documents. Tags and metadata add information to documents, facilitating the search and filtering.
Set permissions for various types (admins corporate employees investors, clients etc.). To prevent unauthorized access, and enhance the security of your repository. If you have highly sensitive or sensitive information, a fence view mode can be a great feature that stops users from downloading, printing to save, scanning, or taking screenshots of specific documents.
Create reports that can be customized to be delivered to project managers regularly. FirmRoom is one example. It provides comprehensive analytics of documents in its reporting that makes it easy for teams to track the engagement of users with the repository. This makes it easier to follow-up and improved communication with users and other stakeholders.